Chronos e-StockCard is a powerful and easy-to-use Business Inventory Software specially designed for small and medium businesses to achieve better control in their sales, purchasing and store operations. Similar to any Business Inventory Software, Item is the essential component. Thus, in order for e-StockCard works smoothly, creating a new item to be added to the inventory is very crucial.
There are two methods to create a new item:
• Preset - You must create it before any operation or transaction.
This is the most common practice in most ERP/MRP/Accounting systems.
• Add-On-fly - Create it when you need them during transaction or operation without going to do setting.
This can be done during IN operation only.
For the preset method, there are 10 steps needed to create a new item.
Step 1: For example, if you would like to create a new item called “Windows Vista Ultimate”, simply go to Settings > Item > Master.
Step 2: Add new items, click “New”. Simply all the necessarily information accordingly. It is a good practice to key in as much information as possible.
Now assuming that a computer retailer want to add Microsoft newly-launched OS, Windows Vista Ultimate to his item master list. Here are the steps.
Step 3: Enter data into “Item Code” and “Item Description”. There are free text fields. You must be reminded that item code must NOT replicate. While “Item Specification” is an optional field.
Step 4: Select “FIFO” or “LIFO”. Default value = FIFO. This will affect listing sequences during OUT operation. Please be reminded that It is crucial to set FIFO or LIFO.
Step 5: Next is select “Item Group” and “Item Category” from drop down list. If you have not created any appropriate Item Group or Item Category, you can do that by "add-On-fly". For example, this is the typical example and its steps: Enter Item Group = "Software" and press "Enter" key, you will be prompted "Add 'Software' into list?". If you clicks "Yes", it will be added into Item Group List. Next, you can select it from drop-down.
Step 6: Enter numerical values into “Item Shelf Life” field. (This is an important field if your item is sensitive to shelf life, for instances, food and beverages, chemical substances etc).
Step 7: Enter numerical values in “Standard Cost” field. (This field is essential to compute total cost of inventory holding).
Step 8: Enter numerical values in “Max Level”, “Reorder Level”, and “Min Level and Reorder Qty” fields. If you wish to monitor its inventory level. If data are entered, the system will monitor the inventory status and you will be alerted automatically. You may refer to our “Alert function” posting.
Step 9: Assign proper UOM. You can see a sub-menu called “Item UOM”. Click “Edit” and select proper UOM Code. System has some default values (most common use), if you can’t find an appropriate one, you must pre-define first Settings > Master > UOM.
Step 10: Click “Save”. If You will see this "Save Successfully" meaning that you have successfully add new item into system. To exit from this screen, simply click the close button marked as “ x ” at right top corner.
Modify or Amend Existing Records
Lastly, if you wish to modify or amend existing records, you are allowed to do so. Settings > Item > Master, Click “Modify”. You are allowed to modify any record except item code.
Duplicate Existing Records
If you wish to duplicate existing records, you are allowed to do so. Settings > Item > Master, Click “Copy”. All the fields will be duplicated except item code.
Deactivate Record
If you wish to deactivate particular record, you are allowed to do so. Settings > Item > Master, Click “Void”. It will be removed from the “Active List” and relocate to “Voided List”. * Note: Old or existing records CANNOT be removed or deleted but can be deactivated (become NOT active).
For more information, please refer to our website, Chronos e-stockcard : Business Inventory Software.
